Trade Vault Tools

Spreadsheets and tools for personal finance, businesses and traders

Smart money starts here.

Built for retail shops

Ready-made personal finance and business systems in Excel and Google Sheets. Track income, sales, stock, rent, fees, savings and loans from day one. Each sheet is tested by a real business before it goes on sale.

Good habitsbecome goodreturns.Shop_Stock_&_Sales.xlsxItemStockStatusUnga 2kg42Sugar 1kg9Cooking oil26Rice 2kg5Milk 500ml60Bread14WEEKTODAY18,450M-PESA confirmedKSh 2,450 received · 6:42pm
Shop_Stock_&_Sales_Tracker.xlsxSavedHomeInsertFormulasDataViewD5fx=IF(B5<C5,"LOW","OK")ABCDEFGH12345678910111213Duka ya Amani · Stock & SalesWeek 41 · fills itself from your daily salesItemIn stockSoldStatusUnga 2kg4218OKSugar 1kg97LOWCooking oil 1L2611OKRice 2kg59LOWMilk 500ml6040OKBread 400g1422REORDERBar soap336OKTODAY'S SALESKSh 18,450▲ 12% vs last weekLOW STOCK2 itemsPROFIT31%THIS WEEKMTWTFSS
Pesa_Plan_Budget_Planner.xlsxSavedHomeInsertFormulasDataViewC6fx=SUMIF(Log!B:B,A6,Log!D:D)ABCDEFGH12345678910111213Pesa Plan · October budgetSalary + side hustle · KSh 68,000 inCategorySpentof budgetRent18,00018,000Food & groceries9,80012,000Transport6,9006,000Chama5,0005,000Family support4,0004,000Airtime & data1,4502,000Fun & outings1,2003,000Over!LEFT TO SPENDKSh 21,65012 days to paydaySAVINGS GOALSEmergency fund50k72% savedSchool fees, Jan38k55% savedNew phone25k90% saved
PRICE LISTFade300Shave & line-up200Kids cut250Locs retwist800Salon_Bookings.xlsxChair 1Chair 2Chair 39:0010:0011:0012:0013:0014:0015:00Fade · OtienoShave · AliBraids · ZawadiKids cutLocs retwistKnotless braidsFade · MusaCommission today: KSh 4,350Booking confirmed3:30pm · Fade for Otieno
Chama_Contributions_2026.xlsxSavedHomeInsertFormulasDataViewI3fx=COUNTIF(B3:G3,"Paid")*5000ABCDEFGH12345678910111213Umoja Women Chama · 2026KSh 5,000 a month · merry-go-round + savingsMemberJanFebMarAprMayJunPaidWanjiku30,000Achieng27,500Fatuma30,000Nyambura25,000Chebet30,000Atieno22,500Halima30,00092%PAID UPTOTAL POTKSh 196,000Next payout: Chebet
FitVault_Weight_Loss_Tracker.xlsxSavedHomeInsertFormulasDataViewC9fx=C2-INDEX(C:C,COUNTA(C:C))ABCDEFGH12345678910111213FitVault · 12-week goalStart 92 kg · goal 84 kg · weigh-in every Saturday8486889092Goal lineW1W2W3W4W5W6W7W8W9W10W11W12THIS WEEK'S HABITSWater 2L10k stepsWorkoutLOST SO FAR3.9 kg49%TO GOALStreak: 5 weeks on track
Airbnb_Bookings_&_Occupancy.xlsxSavedHomeInsertFormulasDataViewJ4fx=COUNTIF(B4:H8,"Booked")/31ABCDEFGH12345678910111213Kilimani Studio · OctoberBookings from every platform, one calendarMTWTFSS12345678910111213141516171819202122232425262728293031DirectBooking siteFree84%OCCUPANCYAVG NIGHTKSh 6,200REVENUEKSh 161,200REVENUE · JAN–OCT
Rent_Collection_Book.xlsxSavedHomeInsertFormulasDataViewE6fx=IF(D6=0,"Overdue",IF(D6<C6,"Partial","Paid"))ABCDEFGH12345678910111213Mwangi Apartments · Rent, October7 units · due on the 5th · M-Pesa paybillUnitTenantRentPaidStatusA1Kamau15,00015,000PaidA2Akinyi15,00015,000PaidA3Mutua12,0006,000PartialB1Wairimu18,0000OverdueSMS sentB2Omondi18,00018,000PaidB3Njeri12,00012,000PaidB4Kiprop12,00012,000PaidCollectedKSh 78,000
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The shop

Spreadsheets & tools

Instant download after payment. Open in Excel, or copy straight into your Google Drive.

Track

How it works

From chaos to clarity in three steps

Pick your sheet

Filter by your business type or the job you need done: stock, sales, rent, fees or loans.

Pay with M-Pesa or card

Checkout takes a minute. The SAVE20 code takes 20% off two or more sheets.

Download and start tracking

Get the Excel file and a Google Sheets copy link, a Start Here tab and a short video guide.

Custom solutions

Need something custom made just for you?

We build custom spreadsheets, dashboards and small apps for your exact process: your fields, your logo, your reports. Tell us what you track today and we'll send a quote within 24 hours.

Price
KSh 5,000
Typical projects
Stock + sales systems, payroll, school fees, SACCO loans
Delivery
3–10 days, with a walkthrough call
Formats
Excel, Google Sheets, AppSheet / Glide apps

Request a quote

Cost
KSh 5,000

Questions

Frequently asked

Which Excel version do I need?

Excel for Microsoft 365, Excel 2019 or 2021 on Windows or Mac. Every sheet also works in free Google Sheets on your phone or computer.

How do I pay?

M-Pesa (STK push to your phone), debit or credit card, or PayPal. You download the file as soon as payment goes through.

Can I get a refund?

If a sheet doesn't work as described, tell us within 14 days. We'll fix it or refund you.

Can I use the sheets for more than one business?

Yes. Once you buy a sheet, it's yours to use in as many of your own businesses as you like, at no extra cost. Make a copy for each one and you're set. If one of your other businesses works differently, we can build a sheet customised to it. Request a custom sheet.

Do you have sheets for personal use, not just businesses?

Yes. Pesa Plan is a personal budget planner for salary, side hustles, M-Pesa, chama and savings goals, and FitVault is a weight-loss and habit tracker that gyms and trainers can also use for clients. Both are in the shop under Personal finance and Health & fitness.

Do the sheets have macros?

No. Plain formulas only, so there are no security warnings and nothing to install.

Can you change a sheet for my business?

Yes. Request a quote in the Custom section and we'll reply within 24 hours.

About

Built for businesses that are serious about their numbers

For years, we ran businesses of our own. We know the late nights spent going through receipts, the notebooks that never quite added up, and the sinking feeling at the end of the month when the money didn't match the effort we had put in.

We tried the expensive accounting systems too. We paid for software built for big companies, with features we never used and monthly fees that ate into thin margins. Our numbers still felt out of reach.

Slowly, we learned a simple truth: every good decision, in business and in personal finance, starts with knowing your numbers. When we finally got ours under control, everything changed. We slept better, planned better and grew.

So we built Trade Vault Tools: ready-made spreadsheets that keep your records clean, show you exactly where your money goes, and cost a fraction of the big systems. Pocket-friendly tools for people who are serious about their numbers, made by people who once struggled with theirs.

Smart money starts here.Good habits become good returns.From chaos to clarity, turning data into decisions.
Every shilling has a story. We built Trade Vault Tools so you can finally read yours, and write a better one.
By Job Chege Founder, Trade Vault Tools

Talk to us

WhatsApp / phone
0757 166 147
0791 179 902
Email
tradevaulttools@gmail.com
Website
tradevaulttools.com
Hours
Mon–Sat, 8am–7pm
Sun, 11am–6pm
Chat on WhatsApp